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Small Donation Guidelines/Application

Applicants must adhere to the following guidelines when submitting their applications:

  • Small grants are those that are of a total monetary value up to £10,000.
  • Those applications under £1,000 will be considered on merit at the time of receipt and a response provided shortly thereafter; for these grants, a letter and completed Revenue and Capital Budget Form to the Chief Executive Officer will suffice but it must cover as much of the detail in the more formal application form as is possible.
  • Applications for amounts between £1,000 and £10,000 will be considered at the next 2-monthly small grant review.

Application Timeline

  • Applications can be made at any time.

Time Bars

  • Once an application has been considered and deemed “unsuccessful” and therefore rejected, applicants must wait for at least one year from the time of being notified, before re-applying.
  • Successful applicants must wait for at least two years from the time of receiving a donation before any new application can be made.
  • When a multi-year donation has been awarded, the time bar applies from the date of the final instalment
  • Withdrawn applications do not normally face a time bar

Additional Guidance

The following list of additional guidance is not exhaustive but can, from time to time, be useful for applicants:

  • Do not apply for a donation unless you are a registered charity in Scotland, England and Wales, or Northern Ireland
  • Always include an informative covering letter and please submit your application by email as well as by hard copy
  • Please try to keep your application clear and concise,  however feel free to include a small amount of additional, informative documentation only if this would add value to your application
  • Do not seek to change your requirement during the application process. More often than not, this will not be allowed because applications are judged and prioritised against others, which may then need to take precedence
  • Above all, maintain a process of dialogue with us. We deal with many hundreds of worthy applications each year. If we have to chase you for information, you will understand that our interest might wane
  • Make sure you sign your application as unsigned applications will not be considered and ensure that all enclosures are included as per the checklist;  otherwise this will reflect badly on your organization and your application may not progress further.
  • Please note that envelopes with underpaid postage will not be delivered to the Trust.

To submit an application, both the Application-Form 2018 and the Revenue and Capital Budget Form should be completed.

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